Upload
Snap a photo or upload a PDF of a ticket, licence or certificate.
Orgma Shared · Training register
Your training register, filled in for you
Upload tickets, licences and certificates as photos or PDFs. Orgma reads the details for you to confirm, keeps the records together and highlights approaching expiry dates.
Free for up to 5 people · No credit card needed · Works on phone or computer
Built from experience
Less admin.
More getting on.
Built by a working health and safety professional.
For contractors, builders, civil and mining crews, WHS managers, and anyone still keeping a training register in a spreadsheet.
How it works
Upload. Check. Relax.
Your team stays in control of the records. Orgma helps with the tedious work.
Check
Orgma reads the details. You check them against the original, make any corrections and confirm.
Relax
Your records and evidence stay together, with approaching expiry dates visible in the matrix.
What you get
Your people. Your records.
All together.
From the first induction to the next renewal, keep the details in one shared workspace.
Certificates read for you
Let Orgma prepare names, dates and numbers. Check them against the original and confirm, with less retyping.
Expiry dates in view
See recorded dates approaching so your team can plan renewals and refresher training.
See who’s trained at a glance
View gaps against your role requirements, missing training and approaching expiry dates in one shared matrix.
WHS training evidence, together
Keep each record with its original evidence, ready to share for audits and principal contractor reviews.
Tickets and licences in one place
Organise White Cards, high risk work licences, first aid and other training evidence. Track expiry dates where applicable.
Site inductions before day one
Send new starters your induction before they arrive. Your team reviews submissions, and approved records join the register.
Bring your spreadsheet
Import your existing training spreadsheet and build on the records you already have.
Before you start
A few useful answers.
Is it really free?
Yes. Free for up to 5 people, no credit card needed. The Free plan includes two named users, with storage and certificate reading allowances. Paid plans are available as your team grows. Compare plan allowances.
What can Orgma read?
Photos and PDFs of training tickets, licences and certificates. Check the suggested details against the original and correct anything that needs attention.
Does Orgma verify tickets with the issuer?
No. Orgma records the details for you to confirm and tracks the dates you record. It does not verify documents with issuers or decide whether someone is competent.
Can I bring my current spreadsheet?
Yes. You can import your current training spreadsheet.
Where is my data stored?
Orgma’s primary database and original evidence storage are hosted in Ireland (EU). Recovery copies of evidence are stored in an EU region. Hosting, email, payment and optional certificate reading services can involve processing in other countries, including the United States. Read the data processing information and Shared privacy notice.
Does every card or certificate have an expiry date?
No. Dates depend on the document and your requirements. Keep records without a fixed expiry date, and track applicable renewal dates separately. Your team remains responsible for checking the training required for each role.